Exhibitor Deadlines


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8801 Ambassador Row, Dallas‚ TX 75247 | 214-634-1463 | FreemanDallasES@freemanco.com
Download the Freeman Exhibitor Kit

July 31: No refunds after this date.

Monday, August 21: Lead Retrieval discounted pricing starts and Exhibitor Service Manual distributed to all current exhibitors

Friday, August 25: Company product, service descriptions, and company logos due

Thursday, August 31: Company Learning Objectives due; required for Corporate Partners

Friday, September 1: Exhibitor registration is live

Wednesday, September 12: Hotel reservation cutoff for the Hilton Anatole to receive the official reduced conference rate

Tuesday, September 28: Pre-show attendee mailing list sent

Wednesday, October 4 – Friday, October 27: Exhibitor advance shipments accepted at the advance warehouse

Friday October 6: Lead Retrieval discounted pricing ends

Wednesday, October 11: Exhibitor Appointed Contractor (EAC) Notification due to Freeman and Freeman discount deadline for most show services listed below:

  • Carpet
  • Cleaning Service
  • Computer Rental
  • Electrical Services
  • Floral
  • Furniture & Accessories
  • Labor
  • Lift Equipment & Labor
  • Material Handling – See form 13d for specific discount information
  • Modular Renal Exhibits & Accessories
  • Signs
  • Suspended Sign Labor/Assembly
  • Telecom

Wednesday, October 25: Second pre-show attendee list sent

Wednesday, November 1: Direct to show shipments accepted

Tuesday, October 31* – Thursday, November 2: Exhibitor move-in
* Tuesday, October 31 move-in is only for booths 20×20 or larger.

Thursday, November 2– Sunday, November 5: 2017 AAHKS Annual Meeting

Saturday, November 4: Exhibitor move-out starting at 7:30 pm *No exhibitors will be allowed to dismantle, pack, or remove any part of their exhibits until after the conclusion of the President’s Reception.

Sunday, November 5: Exhibitor move-out

Friday, November 10: Post-show attendee mailing list sent

» Contact Maggie Schutz at maschutz@smithbucklin.com or 312-673-5376 for questions regarding deadlines.