The AAHKS Annual Meeting will showcase surgical technique videos on flat-screen monitor stations in the Rotunda of the Anatole hotel.
Once you receive notification that your video abstract has been accepted by the Program Committee, the deadline to upload the video file is October 12, 2018. The submitting author of the accepted abstract will receive an email with the following instructions:
Instructions for authors
Video Length: No greater than 10 minutes in length.
Title: Programs should have a title frame or slate indicating the subject of the program.
Authors: Names of all authors must appear on at the beginning of the program; these names must match those on the accepted abstract.
Disclosures: Disclosures need to appear after the title frame for all authors and co-authors.
Commercial Support: Attribution for commercial support must be in the form of a video credit rather than advertising. This credit must appear at the beginning of the program.
Off-Label Use: The “off-label” use of any pharmaceuticals and/or medical devices must be specifically disclosed in the program (i.e. that the FDA has not approved labeling the device or pharmaceutical for the described purpose).
Proprietary/Trade Names: Generic product names must be used rather than proprietary or trade names.
Copyright Information: Permission for all copyrighted material (drawings, illustrations, video footage) must be obtained with attribution of permissions included in the closing credits.
Narration: The narration must be clear and easy to understand.
Visualization: The video must show well what it intends to show – most often from the surgeon’s point of view. Wide shots should show context, close-ups should show detail. The surgical field should be well lit.
Indications/Contraindications: The program describes the indications and contraindications for the technique and the patient case illustrated.
Preoperative and Postoperative Images: Preoperative and postoperative images are very important to illustrate the patient’s condition before and after treatment and to confirm the results achieved.
Outcomes: The program must present outcomes from the author’s series, which may be augmented with outcomes from published, peer reviewed literature.
Universal Precautions: Universal precautions must be used in the operating room. All on-camera personnel in the operating room must be shown with personal protective equipment, most noticeably protective eyewear.
Patient Privacy: Identifying information, including patients’ names, initials, or hospital numbers, must not appear. This typically happens in preoperative and postoperative radiographs and MRIs.
Patient Consent: Written consent must be obtained from each person appearing in the work.
Criteria to be used in selection process
- Video technical quality including lighting, visualization, color, and appropriate focused field of view, preferably viewed from the surgeon’s perspective
- Audio quality including narration/voiceover, and intraoperative sound when/if appropriate
- Clinical relevance/importance
- Avoidance of commercial bias
- Spectrum of videos chosen will represent different sub-topics of adult reconstructive surgery
Video Upload Requirements
You will receive an email from firstname.lastname@example.org that contains the link and your log in credentials to access the video upload site at https://submit.scientificposters.com/aahksv. Once you log in, please review the Instructions before uploading your video.
- Acceptable Formats: MPEG, AVI, QuickTime (MOV), or Windows Media (WMV)
- The filename CANNOT INCLUDE special characters, e.g. £, à, ñ, °, as well as other non-English character formats, or the system will not process after uploading. Shorter filenames are easier for reviewing versions.
- Maximum video resolution: 1280×720
- Maximum total video run time: 10 minutes
- If your video file is over 500Mb in size, please see FTP instructions for alternate upload options
- DO NOT USE DivX compression
- Large files will take longer to upload, especially during high traffic times on the Internet. Please be patient.
- If your session times out before the upload is complete please try again at a different time of day or from a different computer, or view the instructions.
- SEARCH FTP: Upload the file using FTP instructions.
- If you continue to have trouble, please contact Scientific Posters support after signing in to the upload site.